2 min read
Let’s be honest, taking inventory is n0t the most exciting part of running a business. Most of us would rather be helping customers, brainstorming new ideas or literally doing anything else. But it is one of those behind-the-scenes activities that quietly makes or breaks your business.
If you have ever looked at your shelves and thought, “How did I run out of this again?” or “Why do I still have this old stock sitting here?” you are not alone. Managing inventory can feel messy and time consuming, especially when you are already juggling a hundred other things.
The good news? It doesn't have to be overwhelming. With a few small changes, you can stay on top of your inventory and maybe even enjoy the process (yes, really).
Here are some steps that will guide you:
One of the biggest mistakes small business owners make is trying to count everything in one go. That’s usually when things spiral, papers everywhere, half-finished lists, and a big headache by the end of the day. Instead, try breaking your inventory into sections. Think of your store or stockroom in zones like shelves, product types, or even brands. Then, check one section at a time on a rotating schedule.
This method is called cycle counting, and it makes inventory feel more manageable.
Quick Example:
This way, you are always keeping an eye on things without stopping your whole business to do a massive count.
Let’s face it, some businesses need more frequent checks than others. If you run a high-traffic store or have fast-moving items (like groceries or fashion), you might want to do mini-counts weekly. But if your products move slower, once or twice a month might be enough.
There is no perfect schedule, the key is finding a rhythm that fits your pace and sticking with it. Don’t wait until you run out of stock or have to guess what’s left. A little consistency goes a long way.
You don’t need fancy equipment or a complicated system to start tracking inventory. Even a clean spreadsheet can get the job done as long as you keep it updated.
Here’s what to track at the very least:
Of course, if you are tired of spreadsheets or paper notes, there are inventory apps built for small and medium sized businesses that make the whole process way easier. COD POS is one of them, very simple with an intuitive interface. It updates in real-time, sends you restock alerts, and even generates reports so you can stop guessing and start planning. An automated process shows that you are getting smarter with your time management.
If you have staff, involve them. Teach at least one or two team members how to do basic inventory checks. Give them a clear checklist or routine, something simple they can follow, even on busy days. If you are running solo, try batching your inventory tasks into quiet hours or slower days. Or if things are growing fast, consider outsourcing inventory to someone who can help keep it organized. The point is, don’t carry the load by yourself if you don’t have to.
Inventory is not just about knowing what is in stock, it is about understanding what the numbers mean.
Ask yourself:
When you treat your inventory like a story instead of just a list, it becomes one of your biggest tools for making better decisions and avoiding costly mistakes.
If inventory has always felt like a stressful chore, you are not alone. But with the right approach, smaller steps, better tools, and a routine that works for you, it doesn’t have to be overwhelming.
Start small. Pick one shelf. Count one category. Build your system over time. Inventory doesn’t have to be perfect, it just has to be consistent. And once it becomes part of your regular routine, you’ll wonder how you ever ran your business without it.
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